How to choose a production management system
 

Choosing a production management system

Many small and medium-sized companies in Denmark start by managing production and inventory in Excel or simple tools. This may work in the beginning, but challenges quickly arise: Data becomes confusing, inventory status is inaccurate, and it is difficult to maintain an overview of production.

Why is a production management system important?

A production management system brings everything together in one place – from orders to production, inventory and finances. It reduces errors, provides traceability and frees up time that can be used to develop the company instead.

Challenges of Excel and spreadsheets

  • Risk of typing errors and data duplication
  • No real-time update between warehouse and production
  • Difficult to scale when the company grows

Benefits of a system

  • Better overview of warehouse and orders
  • Automatic update across departments
  • Easy access to key figures and reports
  • Option for traceability and documentation

What to look for in a system

When choosing a system, it is important to think about both your current and future needs. Here are some key features you should consider:

Inventory management

A good system should support functions such as batch management, FIFO, location management and inventory value. This ensures that you always have control over what is available and what is reserved for production or customers.


Production planning

BOMs, time registration and workflows are important functions that provide an overview of capacity and costs. This makes it easier to plan production and deliver on time.


Traceability and quality assurance

For many companies – especially in the food and manufacturing industry – traceability is essential. The system should be able to handle batch numbers, certificates and quality controls.


Integrations

A production management system works best when it can talk to other systems. Especially integration with accounting (e.g. e-conomic), payroll systems and possibly webshop or CRM is an advantage.


Scalability

Your business is growing - is the system doing the same? Make sure you can start simple and add functions as your needs change.


How to get started

Choosing a production management system can seem overwhelming, but the process can be divided into a few simple steps:

1. Map your needs

Write down what you need today - and what you expect to need in the future. Is your primary focus inventory management, production planning or traceability etc.?


2. Compare systems

Investigate several systems and see what they offer. For example, Rackbeat is strong in pure inventory management, while Tracelink combines inventory and production in one solution.


3. Start small

Choose a system where you can start simple and build on. That way you can avoid unnecessary complexity and costs.


4. Book a demo

Most providers offer a demo or a preview. This gives you a sense of how the system fits into your everyday life.


Tracelink as an example
of a Danish alternative

There are many large, international ERP systems on the market. But for Danish SMEs they can often be too heavy, expensive and complex. Tracelink offers a more flexible alternative.

Modular solution

Tracelink is built up of modules, so you can choose exactly the functions you need. You can start with inventory management and later add production, time registration or quality management.


Production and warehouse in one system

Instead of having one system for warehouse and another for production, Tracelink combines everything in one cloud-based solution. This provides a better overview and fewer manual processes.


Integrations

Tracelink integrates directly with e-conomic, Nav/Business Central, C5, Danløn and several other systems. This means that you avoid double entry and can automate your workflows.


Adapted to Danish SMEs

While traditional ERP solutions are often complex and expensive to implement, Tracelink has been developed specifically for Danish companies. It's quick to get started, and you only pay for the modules you need.


September 2025



Combine inventory and orders


Save time and reduce manual errors


Ensure traceability and quality


Grow with your business

Ready for the next step?

Choosing the right production management system is an important decision that can save your company both time and money. That's why our approach is about ensuring that the system delivers value exactly where your needs are greatest. Hence we invite you to a demo, where you will have the opportunity to see how the system can create value in your daily life.


Book a free demo today

Frequently Asked Questions (FAQ)

How much does a production management system cost?

The price varies depending on features and number of users. Tracelink offers modular pricing, so you pay for what you use – and can expand as your needs grow.


Can you start with inventory management and later add production?

Yes, with Tracelink you can start with one module and add more when you are ready.


What is the difference between ERP and a production management system?

ERP systems cover all business areas, while production management systems focus on production and inventory. Tracelink falls in between and acts as an ERP-lite for SMEs.


How does the integration with e-conomic work?

Integration with e-conomic means that data about orders, inventory and invoicing is automatically exchanged. This saves time and reduces errors.