New law on time registration

The bill stems from an EU judgement, the "Deutsche Bank" case, from 2019, where it was decided that EU member states must require employers to use a system that can document whether working time rules are observed.

• The system must be able to measure daily and weekly working time
• The system must be objective, reliable and accessible
• Employees must have access to registrations
• The information must be archived for up to 5 years

Deutsche Bank was sued by the Spanish trade union CCOO because they could not ensure that working time rules were respected. The law is thus introduced to make it easier to protect employees' rights - the 48-hour rule, the 11-hour rule and one day off per week - and not to monitor employees.

On 23 January 2024, the bill was considered and adopted in the Danish Parliament.

The legal requirement requires that employees' daily working hours must be recorded if they differ from the agreed working hours. This means that only deviations from the planned working hours really need to be recorded. The time when the work is carried out is therefore irrelevant. A deviation can, however, be that more or fewer hours are worked than agreed. Therefore, it will often not be enough to only register when the employee works more than the agreed working hours.

An order and inventory management system, such as Tracelink, offers simple time tracking. The advantage of recording time in an order system is that the time records can also be made at the order level, so that after the order is completed you have a data set that can be used for statistics and analysis of work efficiency. It creates a basis for better decision-making. In the long term, this means that you gain insight into a number of key parameters that can help you optimize your company's performance.

It can be advantageous to implement a program where the hours can be recorded; not only to comply with the law but also to facilitate administration. When the hours are recorded digitally, you get a reference work that is easy to search and sort through. It gives a better overview, double entry is avoided and you minimize the risk of errors.

In Tracelink, employees can register when they come and go using a mobile or tablet. They simply log in to their user profile and click "Start registration" when they arrive and "Stop registration" when they go home. Thus, their working hours are registered in the system.

Time recording is based on salary profiles that are set up according to the individual employee's agreement or e.g. their collective agreement. Based on the time recorded by the employees, Tracelink can create a salary calculation that can easily be read into a salary system, such as Dataløn or Danløn.

If you want to clarify whether Tracelink can optimize your work, you are welcome to contact us.